Executive Assistant to the Chief Operating Officer
POSITION SUMMARY:
The position involves interaction at all levels within the organization and access to sensitive and confidential information necessitating considerable use of tact, diplomacy, discretion and judgment.
MAIN DUTIES:
- Manage COO communications, calendar, meeting schedule, and travel to maximize effective use of time
- Draft original and routine correspondence for COO’s signature
- Manage deliverables to the COO and provide any necessary reporting
- Create and edit presentations, documents and reports for the COO as required
- Lead or participate on project teams related to a range of operational matters
- Plan, prepare materials for, and help lead bi-weekly Administrative Management Team meetings
- Support the COO’s participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings
- Ensure confidentiality at all times (this position will have access to highly confidential information)
- Provide back-up support to the COO and his team.
- Other duties and/or ad-hoc assistance as assigned by the COO
QUALIFICATIONS:
- Relevant Degree from reputable university
- 3-5 years experience providing administrative support to executive level.
- 3 years of supervisory experience.
- Proficiency with MS Office (2007/2010) and MS Outlook
SKILLS:
- Excellent organizational skills; strong attention to detail; ability and flexibility to handle new tasks and shifting deadlines; and effective multi-tasking abilities
- Must have excellent editing, proofreading, grammar, spelling, and outstanding communication skills, orally and in writing.
- Excellent written and oral communication skills, including the ability to draft correspondences and other communications quickly with minimum direction.
- Ability to act efficiently on last minute projects